Keepit supports the backup and restore of OneDrive versions for all file types.

Backup configuration

By default, file versions are not backed up.

In the advanced settings of your backup configuration, you can enable version backup and choose to back up:

• The most recent 10 versions
• The most recent 100 versions
• All versions

Important: Enabling version backup may impact backup performance.

Viewing and restoring versions

Backed-up file versions can be accessed in the Version History tab using the Versions Viewer Previewer.

You can recover your files in the following ways:

• Restore an entire file including all versions
• Restore only the most recent version of a file
• Restore a previous version of a file
• Restore a folder, choosing to:
• Restore all versions of each file
• Restore only the most recent version of each file

Choosing the restore method

• Versions Viewer Previewer - Restore a specific previous version of a file
• Item Restore – Recover specific files or folders, with the option to restore either all versions or only the most recent version.
• Restore Wizard – Restore all OneDrive files for all users, with the option to restore either all versions or only the most recent version of each file.

Jump to:

• Restore OnеDrive versions with the Versions Viewer Previewer
• Restore OnеDrive versions with the Item restore
• Restorе OnеDrive versions with the Restore Wizard

Restore OneDrive versions with the Versions Viewer Previewer

Restore a previous version of a file

1. Point to the file you want to restore, and then select ••• > Versions.

2. Select the Version history tab. Here you can find and preview previous versions of the file.

3. Select the version you want to restore, and then click the restore icon.

4. Click Yes to restore.

Restore all versions or only most recent version

From the Versions Viewer Previewer, you can also restore the file by restoring all versions or only the most recent version. Select the restore icon in the toolbar and then select what versions to restore.

Restore OneDrive versions with the Item restore

Restore OneDrive files

Restoring OneDrive files restores them in place.

1. Point to the file, and then select ••• > Restore.

2. Select what to restore: 

• Restore more recent file version: The most recent version will be restored as a new version of the file.
• Restore all file versions: All existing OneDrive versions will be overwritten. 

3. Review the summary and click Restore.

Restored OneDrive versions will retain their original owners, editors, and modified dates. 

Restore OneDrive folders

You can restore a OneDrive folder in place or to a new folder.

1. Point to the folder, and then select ••• > Restore.

2. Select where to restore:

• Restore in place: Restoring in place will restore data back to its original location. Data may be overwritten.
• Restore to new folder: Restoring to a new folder will restore data to a newly created folder in Microsoft.

3. Select what to restore: 

• Restore most recent file version
• Restore all file versions

In place:

• Restore most recent file version - The most recent version of each file will be restored as a new file version.
• Restore all file versions - All existing versions of each file will be overwritten.

To new folder:

• Restore most recent file version - The most recent version of each file will be restored.
• Restore all file versions - All versions of all files will be restored.

4. Review the summary and select Restore.

Restored OneDrive versions will retain their original owners, editors, and modified dates. 

Restore OneDrive versions with the Restore Wizard

If you want to restore the entire OneDrive of a user, or the OneDrive data of more than one user at a time, use the Restore Wizard.

Versions limitations

Size limitation

We do not back up versions for large files. The GB limitation may vary, anywhere from around 2 GB or more.

Tracking major and minor versions

If both major and minor versions of library files are tracked, after a restore:

• For major versions: the owner and modifier will be named "SharePoint app" and the timestamp will be the date of the restore. The retention label will not be restored.
• For minor versions: the original owner, modifier, and timestamp will be restored. The retention label will be restored.

If only major versions of library files are tracked, after a restore:: the original owner, modifier, and timestamp will be restored. The retention label will be restored.

Restoring from root folder vs subfolder

Restoring a file from the OneDrive root folder:

• If you restore only the most recent version, the original owner, modifier, and timestamp will be restored.
• If you restore a previous version or all versions, the owner and modifier will be named "SharePoint app" and the timestamp will be the date of the restore.  

Restoring a file from a subfolder:

• The owner and modifier will be named "SharePoint app" and the timestamp will be the date of the restore.  

Require check out of files

We cannot access files that require check out. To ensure that we can restore a file with its versions, we recommend disabling this function.

For details on how to turn off this function, see here.